·        Contact the Speaker a ‘week’ prior to the meeting

·        If you are unable to Host please arrange a replacement Host and advise myself a ‘week’ prior to the meeting

·        Otherwise please check their technology requirements – and advise Charles

·        Check that they have received the ‘Speaker Information’ attached

·        Check the number of attendees and advise the Secretary – Stewart Maclaren

·        Read the ‘Hosting Information’ attached – don’t forget the gift